The Administrative Assistant (AA) is a professional responsible for assisting with fiscal, human resource, compliance functions and general office functions. The AA will support the VP-Chief Operations Officer, Fiscal, Compliance, and operations staff through assisting with general fiscal, human resource, file management, and general office duties. The AA will also lead the Employee Activities Committee and facilitate and lead activities and functions.
Applications will be screened as they are submitted. The position will be closed as soon as a qualified candidate pool is identified.
To apply, please upload a resume and cover letter.
The Workforce Alliance of South Central Kansas Operates Workforce Centers in El Dorado, Wichita, and Wellington. Workforce Centers assist employers with labor exchange functions and assists job seekers with job searches and upskilling. This position will be working onsite at correctional facilities primarily in Sedgwick County but will occasionally travel to other parts of the state.
The Workforce Alliance of South Central Kansas offers a wide range of benefits including.
- Paid Time Off
- State of Kansas Observed Holidays
- Retirement account matching up to 3% of pay upon 6 months of employment with no vesting period
- YMCA Corporate Membership program
- Employee Assistance Program
- We have the best partnerships with government and community agencies and enjoy working in collaboration in the community
- Great staff that are dedicated to our mission and vision that work together to reach our desired outcomes
The Workforce Alliance of South Central Kansas is an E-Verify participating employer and all employees must be able on their first day of employment to document they are eligible to work in the United States of America.
The Workforce Alliance is also an Equal Opportunity Employer.
PRIMARY DUTIES AND RESPONSIBILITIES
- Orders and maintains office supplies
- Assist with preparing accounts payable and receivable
- Assist with program fiscal record keeping and processing
- Assist with program payroll and fiscal duties
- Gathers information for reports and produces monthly reports as directed
- Supports the compliance functions by uploading and maintaining records for compliance activities
- Maintains room reservations and guides room set up for events
- Assists staff and contractors with assembling records and providing reports
- Leads Employee Activities Committee events and functions
- Assist with hiring process
- Screening applications
- Posting positions
- Setting interviews
- Supporting supervisors during interview process
- Assist with On Boarding
- Makes travel arrangements for staff
- General office operations support
- Answers and directs phone calls for breaks/lunch and during times of events, etc
- Implement strategic priorities as directed
MINIMUM REQUIRED SKILLS AND EXPERIENCE:
- Associate’s Degree or relevant experience required
- Ability to stay on task and be a problem solver
- Self motivated
- Dependability- is punctual and maintains regular attendance
- Ability to train and give presentations to large and small groups
- Maintain Electronic Files
- Takes initiative and provides creative ideas to improve the operations of the organization
- Highly knowledgeable of virtual meeting tools: Zoom, WebEx, Google Meets
- Strong written and oral communication skills
- Ability to make Decisions for the organization that are in the best interest of the organization
- Ability to work teams and community effectively
- Must be able to manage multiple tasks simultaneously
- Positive Attitude and ability to maintain professional working relationships
- Respond timely to emails and VM’s
- Ability to conduct day travel on occasion across south central Kansas to support Auxiliary office locations
- Bi-lingual
Work Environment:
The Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to lift up to 25 pounds and operate general office equipment.
Will spend 90% of time working using a computer or other electronic device
While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. Most all work will be completed indoors in climate-controlled office buildings.
The noise level in the work environment is usually moderate.